Discount Policy for State Library Venue Hire

1. Purpose

This document defines the discount granted on fees for the hire of State Library venues, equipment, and facilities.

2. Scope

This policy covers the conditions for the granting of discounts for the hire of State Library venues, equipment and facilities.

3. Context

The State Library provides a variety of venues, equipment and facilities for hire on a commercial basis (as per the Venue Hire Policy) both during
opening hours as well as after hours, seven days a week. Discounts may be applied to certain categories of client.

Discounts or the waiving of public order fees for researchers and media outlets are not covered by this policy; these discounts are at the discretion
of Director, Community Learning and Discovery. The State Library does not operate the Café and any discount offered is at the discretion of the operator.

4. Policy Statement

It is the policy of the Library Board of Western Australia that the following discounts may apply to State Library venue clients:
Free use of venues:
  • Tertiary educational or professional organisations (including ALIA and Friends of Battye) directly associated with the State Library and its core business.
10 per cent discount on hire of venues:
  • All Government Departments and Agencies; and
  • Any not-for-profit organisation (charities, non-profits, NGOs, private voluntary and community organisations – i.e. that do not make profits for private gain).
In relation to discounted venue hire:
  • No discount is offered on associated equipment hire; and
  • Any decision to offer a discount will consider whether an entry charge is levied for the booked meeting or event.

Discounts for organisations that partner with the State Library to deliver programs and / or events are as per partnership agreements.

Non-payment of any charges by any individual, group or organisation, or unlawful or illegal activity in State Library venues will lead to the subsequent exclusion from hiring State Library venues.

5. Responsibilities

Director, Strategic and Corporate Services:

  • content and implementation of this policy; and
  • final approval to waive or discount venue hire fees.

6. References

7. Authorisation and Review

Approved by: Library Board 3 March 2011
Approved by: Library Board 7 December 2017
Approved by:
Last reviewed: Endorsed by XTeam and Policy and Legislation Committee May 2018
Next review: date One year from Library Board approval
CIU File: 10/333

Last updated on 12 October 2021